Quoting Specialist

FLSA Classification

Non-Exempt

Reports to

VP of Operations

Date

03/07/2025

Job Description 

Summary/objective

We are looking for an experienced and detail-oriented Quoting Specialist to join our team in the electronics contract manufacturing sector. The Quoting Specialist will be responsible for preparing and managing quotes for prospective clients, ensuring accurate cost estimations, and providing support to the sales and engineering teams throughout the quoting process. This role requires an understanding of PCBA and electro-mechanical assembly materials procurement, cost analysis, and strong communication skills to work effectively with suppliers, customers and internal teams.

Essential functions

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

• • Quote Preparation:
    • Review customer RFQs (Requests for Quotations) and prepare accurate and timely quotations based on product requirements, materials, manufacturing processes, and timelines.
  • Cost Analysis:
    • Analyze customer specifications, production costs, labor, and material costs to determine competitive yet profitable pricing.
  • Collaboration with Cross-functional Teams:
    • Work closely with the engineering, program managers, and supply chain teams to obtain accurate information about components, manufacturing capabilities, and production timelines.
  • Pricing Strategy:
    • Develop and propose competitive pricing strategies, while considering cost factors, market trends, and customer requirements.
  • Manage Quotation Database:
    • Maintain a database of past quotations, customer interactions, and pricing strategies for future reference and continuous improvement.
  • Continuous Improvement:
    • Identify opportunities to streamline the quoting process, improve efficiency, and reduce costs while maintaining high standards of accuracy and customer satisfaction.
  • Documentation & Reporting:
    • Maintain clear and organized records of all quotations, including pricing, terms, and customer communications. Track the success rate of quotes and provide feedback to improve future quotes.
  • Quality Assurance & Compliance Support:
    • Ensure that components specified in the quotes meet the required industry standards and regulatory compliance.
  • Risk Management & Problem Resolution:
    • Proactively identify potential risks related to component shortages, quality issues, or delivery delays that could impact the quoting process. Work with suppliers and the internal team to mitigate risks, providing backup suppliers or alternative components when necessary.

Competencies

• Able to work in a team environment.
• Excellent clerical and communication skills.
• Ability to work under general direction and supervision.
• Must have or be capable of developing strong technical knowledge of PCBA components.

Physical Demands

• Must be able to lift or move up to 25 pounds.
• Must be able to sit for prolonged periods of time.

Required education and experience

• Some college or equivalent combination of education and experience
• 1+ years’ experience in procurement or purchasing
• Computer experience required.
• Able to read, write and communicate effectively in English

Preferred Qualifications

• Experience with contract manufacturing or the electronics industry is highly preferred.
• Experience in supply chain management or component sourcing.
• Knowledge of ERP systems and quoting software.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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